Attendee Profile - Field Explanation

This article explains the fields found when adding a new attendee to an attendee group.

Toolbar Attendee Management Groups

Related Articles:

Creating New eSCRIBE Attendee Groups
Updating, Deleting, Copying Attendee Groups
Adding Attendees to an Attendee Group
Voting Areas in Attendee Groups
Adding Attendee Photos to an Attendee Profile
Updating an Attendee in an Attendee Group
Reordering an Attendee in an Attendee Group
Deleting an Attendee from an Attendee Group

Field	Explanation
Attendee Group	The group of attendees to which this user is being added.
Meetings Pro App	Select if eSCRIBE Meeting Professional user licenses have been purchased by your organization, and the user should be assigned one of the licenses to access meeting information on their mobile device (iPad or Windows10)
Meetings Pro App	Note: only available if Meetings Pro licenses have been purchased
Authentication	Select if this user is created in the eSCRIBE attendee group simply for the purposes of displaying in the attendance and is not an actual user of the system. This user however will not be able to participate in conducting meeting functions such as voting.
Attendee	Enter the Active Directory/Forms Database User Name of the attendee being added. Or browse the user directory by clicking the address book icon.
Attendee Info	This information is used to tell eSCRIBE how the user’s name should be displayed in various areas of eSCRIBE. The “Populate” button may be used to auto-fill these fields.
Agenda Attendance	Type the user’s name as it will appear in the attendance in the agenda, if set to show as per the settings
Minutes Attendance	Type the user’s name as it will appear in the attendance in the minutes, if set to show as per the settings
Minutes Resolution	Type the user’s name as it will appear in the Moved By/Seconded By options in the minutes
Picture	Select a picture file if one is available for this attendee. This image will be seen in the iPad and Windows applications. For more information, see Attendee photos
Attendee Type	The type of attendee. Admin: Administrators have access to build agendas, and conduct meetings Participant: Non-administrative attendees, such as Councillors and Staff
Chair	Select if this attendee is the chairperson of the meeting.
Request to Speak	If the Chairperson option is selected, can the Chairperson also manage the speaker's list.
Closed Session	Select to provide this attendee with access to closed session of meetings (For more info on Closed Session, see section below: “Open and Closed Session”).
Voter	Select if this user is a voting member of this meeting, to allow them to have a vote on meeting items.
Tie Breaker	Select if this attendee is a tie-breaker for votes. Tie-breaker is a voting member who usually only votes in the event of a tie. This is usually (but not always) the chairperson.
Meeting Notifications	When meeting notifications are sent for this meeting, select if this user should be included on the email distribution list.
Quorum	If this is a voting member, select if this person’s vote counts in the quorum rules.
Display	Select if this attendee should appear in the Minutes Roll Call and/or Agenda Attendance.
Group Comments	If Group Comments are turned on for participants, select to enable this user to participate in viewing/making group comments.
Voting Area	Select which voting areas the voting participant belongs to. Enter the user’s voting weight for each voting area (i.e. below, the user is in the default “All” group, with a weight of 1). For more information on Voting Areas, please see Voting areas
Additional Info	If an additional attendee column is being used (configured in the Meeting profile), fill in the value here. For example, it may make sense to use this column to capture information such as the attendee’s title.
Upcoming Sites	This should be selected if the attendee should be added to upcoming meeting sites which are using the attendee group.