Field

Explanation

Attendee Type

The type of attendee.  

• Admin: Administrators have access to build agendas, and conduct meetings
• Participant: Non-administrative attendees, such as Councillors and Staff

Full Name

Attendee’s full name

First Name

Attendee’s first name

Last Name

Attendee’s last name

Email

Read-only field, showing the user’s email address, as it was configured when the account was set up.

Agenda Attendance

Type the user’s name as it will appear in the attendance in the agenda, if set to show in the meeting profile.

Minutes Attendance

Type the user’s name as it will appear in the attendance in the minutes, if set to show in the meeting profile.

Minutes Resolution

Type the user’s name as it will appear in the Moved By/Seconded By options in the minutes

Select a picture file if one is available for this attendee. This image will be seen in the iPad and Windows applications.

For more information, see section below: Attendee Photos

Chair

Select if this attendee is the chairperson of the meeting.

Closed Session

Select to provide this attendee with access to closed session sub-meeting. (For more info on Closed Session, see section below: Open and Closed Session).

Voter

Select if this user is a voting member of this meeting

Tie-Breaker

Select if this attendee is a tie-breaker for votes. Tie-breaker is a voting member who usually only votes in the event of a tie. This is usually (but not always) the chairperson.

Meeting Notification

When meeting notifications are sent for this meeting, select if this user should be included on the email distribution list.

Quorum

Indicate if this attendee counts towards quorum.

Display

Select if this attendee should appear in the Minutes Roll Call and/or Agenda Attendance.

Group Comments

If Group comments are turned on for participants, indicate if this user should be able to see and add group comments.

Status

Attendance status to be set by an administrator. Options are Attending, Maybe Attending, Not Attending, and None.

Voting Area

Select which voting areas the voting participant belongs to. Enter the user’s voting weight for each voting area (i.e. below, the user is in the default All group, with a weight of 1).

• For more information on Voting Areas, please see the Voting Areas in Attendee Group article

Additional Info

If an additional attendee column is being used (Configured in the meeting profile), fill in the value here. For example, it may make sense to use this column to capture information such as the attendee’s title.

Comments

This field may be updated by the roll-call feature. It does not need to be updated manually.