Adding Items to the Closed Session Template

If using the Closed Session Special Action Category in an eSCRIBE Agenda Template (Agenda Structure), adding items to the Closed Session will items to be added by default. Select Meeting Management from the eSCRIBE Menu Bar. Ensure that the meeting type is selected, and click the Plus sign to enter Addition Mode. By default, going to Meeting Management will bring you into Addition Mode.

Ensure the Closed Session Special Action has been applied first, see the help article: Closed Session - Applying the Special Action

To add a Category (Section) or Item (Sub-Item) to the Closed Session structure, simply complete the mandatory fields on the form:

Select the Category that has the Closed Session Special Action applied, in this case, "In Camera."

Category: the Title of the Item you wish to add, up to a maximum of 255 characters.
Parent: Selecting None for a new Category or Section, for example CONSENT ITEMS. Alternatively, choose CONSENT ITEMS if you wish to add an item to the Consent Items section.
Place Item After: Choose after which Category, the new Category will be placed. Using the example above, if your template has Reports as Category #6, and Delegations as Category #7, but you wish to add a Category in between the two, choose Reports (Category #6) so the new Category is created after the Reports Category, but before Delegations.
Click Create.

When adding items, expanding the Details section will allow Administrators to add additional information such as a default description, minutes, and resolution (vote). When adding to the Closed Session Template, the following sections refer to the "Open" portion of the Meeting Site.

Note: Adding Items to the Agenda Template will not change any existing meetings, even if using the Sync Profile feature. Existing meetings should be manually updated to reflect Template Changes and Vice Versa.

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