The Closed Session - Special Action allows you to create a sub-meeting site, a confidential session as part of your Open Session in eSCRIBE. This option provides automatic security to the Closed Session, for example Internet Publishing is disabled to prevent accidental posting of the Agenda to the eSCRIBE Publishing page. As well, the Closed Session access is managed through the Attendee Group for each Attendee, by enabling or disabling the Allow Closed Session Access setting. 

The Closed Session - Special Action, being a sub-meeting site to the Open Session, means that Administrators must take the same steps they would take in the Open Session, i.e. Preparing & Publishing the Agenda, and Conducting the meeting separately. 

To enable the Special Action, first, go to Meeting Management through the eSCRIBE Portal Menu Bar.

Select the Meeting Type you want to Update, and complete the form to Add a New Category. Choose the Special Action Closed Session from the Drop Down.

The Details section will expand below, where a Default Resolution must be entered. Typically, this is where you would note that the meeting motion to move into the Closed Session. If you wish to show this motion in the Open Session Agenda/Minutes package (depending on your settings) check the option Show in Open Session.

Alternatively, you can Update a Category if you want to apply the Special Action to an already existing In Camera Category.

Remember, changes to the Agenda Template will only be applied to newly created meetings.

In order to apply a Closed Session Category to an existing meeting, go into the Meeting Site and from the New button, choose Category. If a Closed Session Special Action has not already been applied to the meeting site, you will see an option to enable if this Category Is a Closed Session Category.

Related Articles:

1. Working with the Agenda Template
2. Adding Items to the Agenda Template
3. Managing the Closed Session Meeting