To send agenda item and task notifications in the form of system generated emails, from the Administration menu, select Notifications.

Agenda Item Notifications are sent to the agenda item’s sponsor. The emails contain details about the agenda item, and any minutes/resolutions related to the agenda item.

Notifications can be sent individually to each recipient by clicking on the button with their name. Once a notification has been sent, the recipient’s name will turn green. Notifications can also be sent in bulk by selecting the notifications you wish to send, and clicking Send.

Agenda item notifications can also be sent to additional recipients. Additional recipients can be added to any notification by expanding a notification’s row, and adding other eSCRIBE users, or free-form email addresses for non-users. 

Task notifications are sent to the individual set in the Assigned to field. They contain information relating to the task, as well as due-date and priority information.

On the area of the screen shown below, select the agenda items for which you would like to send notifications, and click Send.

Note: If you do not send a notification for a particular task, the task will still be kept in the Action Log Tasks but the individual will not receive an email notification. You will have the opportunity to send the task notifications later, from the eSCRIBE Portal. To send the task at the time of creating the task, see the Adding Tasks article.

Related Articles:

1. Adding Tasks
2. Adding Tasks - Field Explanation
3. Editing Tasks
4. Task and Action Log Management
5. Contributor - Accessing 'My Tasks'