eSCRIBE Users are able to search keywords in items they have access to. Items that can be searched for are:

• Agenda Items: will display all matching items in the Agenda including Follow-up tasks, Conflicts, Minutes and Motions/Resolutions relative to the search criteria.

• Resolutions: will display all matching Resolutions corresponding to the search criteria. Search results will pull from the following fields: pre- text, post resolution, resolution text, resolution number and Recommendation label.

• Tasks: will display all Tasks specific to a meeting site.

• Comments: will display results against the body text and will display output based on user’s permissions on the meeting site. Private comments will only be visible to the user who has added the comment, while eSCRIBE Administrator(s) will be able to view all Group and Chair comments. Users marked as Chairperson will be able to see other Chairperson’s comments.

• Documents: When searching within a meeting site, the results will be gathered from all documents. When searching within the eSCRIBE Portal, results will be gathered from supporting documents and reports.

• Resource Library: will display all items from the Resource Library category matching the search category.

• Filter by Meeting Type: will be available when searching in the eSCRIBE Portal. Users will have the ability to select multiple meetings to refine search results.

Please Note: Search incremental crawls are conducted overnight. This means that any new content will only be returned in search the next day, after the incremental crawl has been completed.

Place the keyword to be searched for in the search bar found at the top right of eSCRIBE and select Enter on your keyboard.

After entering the keyword to be found, tap Enter on your keyboard or click on the Magnifying Glass Icon. 

Any applicable results containing the keyword will be visible. Clicking on a PDF or Word Document will open a copy of the item.

Note: Items will be listed twice for Bilingual customers.

Category and/or Meeting Type filters can be applied to narrow the search by clicking in the applicable filter section and choosing the appropriate options, and clicking Filter.

When searching for Resolutions, Agenda Items, Conflicts, Tasks, and Comments clicking on the appropriate search result will bring the user to the agenda and highlight the result on the Agenda's Navigation, and will highlight the result on the Agenda Item's Details. The Meeting Site will have an option on the menu bar to Return to Results.

Related Articles:

1. Meeting Site - Keyword Search