Field

Explanation

Open Session Title

The main agenda title for this agenda item that will be displayed in the public agenda if there is both a Public and Closed/Confidential portion of the meeting.

Closed Session Title

If the request is for a Closed session agenda you have the opportunity to add a separate title that may contain sensitive information, and is only visible to administrators and participants of the closed session meeting site and agenda.

Sponsor

Person responsible for this agenda item.

Note: you can enter more than 1 sponsor by using semi-colons (;) to separate the names.

Description

This field can optionally be printed in the agenda. It may contain further details for the agenda item, ex: presenter information, by-law details, etc.

Confidential

If the report is confidential, then a restricted set of permissions will be applied to the document to restrict access to the document and its content.

Meeting Type

The type of meeting this item will be submitted to. This will filter the list of available meeting dates.

Meeting Date

To approve this agenda item directly onto a meeting site, select the date of the meeting. To create the agenda item in the portal, but not yet assign it to a meeting site, leave this field blank.

Category

The agenda category into which the new agenda item should be placed.

Department

The department responsible for this agenda item.

Branch

The branch (sub-department) associated to the department responsible for this agenda item.

Agenda Item Category

If agenda item categories are being used, select the category the item belongs to.

Time

Timing information for the agenda item. (if applicable)

Recommendations

Select to automatically create a resolution in the agenda/minutes based on text entered.

Awaiting Attachments

If this agenda item is still waiting attachments. If this field is selected, a warning will appear in the meeting site’s Pre-meeting Tasks.

Attachments

Upload any attachments for the agenda item.

Contributor Comments

Comments added by author/contributor